Behind Every
Great Therapist
is a Great
Support Team
We specialize in offering virtual administration and marketing services specifically for therapists and wellness professionals
Aministrative Assistant | Marketing | Consulting
For Clinics
We partner with therapy and wellness clinics to streamline their day-to-day operations, enhance their admin processes, and improve the overall client experience. We keep your clinic running smoothly—so your clinicians can focus on care, not coordination.
For Clinics
We partner with therapy and wellness clinics to streamline their day-to-day operations, enhance their admin processes, and improve the overall client experience. We keep your clinic running smoothly—so your clinicians can focus on care, not coordination.
For Independent
Practitioners
Running a solo practice doesn’t mean doing it all alone. Whether you need part-time help or ongoing support, we’re here to help your practice grow.
Admin & Marketing Solutions
tailored to you
Admin Support
Program
We handle your day-to-day operations with care, precision, and confidentiality so you can focus on your clients
Marketing Growth
Program
Increase your online visibility, attractmore local clients, and build a credible digital presence
Client Intake Management
- First contact to assess client needs
- Screening and matching
- Intake forms, consent documents, and onboarding
Scheduling
- Full-service appointment management, including booking, rescheduling, reminders, and calendar coordination
- Track and manage client waitlist
Client Communication & Support
- Respond to client inquiries via phone and email
- Organize and manage client files in compliance with PIPEDA/HIPAA
Billing & Invoicing
- Invoice creation, payment processing and tracking, and receipt management
Referrals
- Referral tracking and follow-ups
- Cooridnate document sharing with consent between providers
Implementation of Admin Systems
- Assess current systems
- Implement optimized admin workflows
Online Presence Optimization
- Google Business profile setup Setup and consistency across other online directories
- Collect and manage Google reviews with review request systems and branded feedback tools
Lead Ad Management
- Google Ads & Meta campaign setup and audience targeting (ad budget extra)
Reputations & Community Care
- Respond to all Google reviews, social media messages and tags
- Monthly email newsletters
Website Audit & Landing Page Setup
- Improve site design for clarity, trust, and client conversion
- Build custom landing pages for bookings or special campaigns (website development not included and quoted seperately)
Social Media Content Program
- Social media profile audit Monthly content calendar planning
- Content creation (up to 4 reels andvideos and 5 branded posts)
- Bilingual content as needed (EN/FR)
Nice to meet you
Tanya Infantino
FOUNDER & PARAMEDICAL
OPERATIONS SPECIALIST
Tanya’s deep operations experience ensures exceptional client care and efficient systems for therapists and clinics. Her compassion and leadership are the heart of our approach.
Andrew Infantino
FOUNDER & PARAMEDICAL
MARKETING SPECIALIST
Andrew brings over decade of marketing leadership, specializing in branding and marketing strategy. His passion stems from creating exceptional brands and helping health clinics and practitioners achieve their best success.
Helping you help others
Helping your clients get the help they need is at the heart of everything we do.
More time for clients. Less time on admin. We know the gap: therapists arespending too much time on admin, are unsure what to do in marketing, and are not spending enough on what matters most: your clients. We’re here to help you achieve that.
We Know the Wellness Industry.
We specialize in support for therapists, practitioners, and wellness professionals—so we speak your language, understand your challenges, and design solutions that actually fit.
Save Time.
Reduce Burnout.
Grow Smarter.
From intake to invoicing to Instagram—we take admin and marketing off your plate so you can focus on client care, not busywork.
Proven Systems.
Real Results.
We combine structure, strategy, and heart—backed by experience in clinical operations and marketing—to help your practice grow sustainably and confidently.
We’ve helped over 40 therapists
achieve operational excellence
40+
Therapists
helped with their administrative needs
500+
Clients
helped connect to the therapy they need
5+
Businesses
branded and brought to market
We’d love to work with you
Tell us about your practice